How to Guide #1 Deciding on the best data storage solution for your business

From: Jolly IT How To… Guides

So, you have lots of business data and it needs some way of being stored and managed. This could be emails, customer/supplier databases, your website and your accounting data.

How on earth do you decide? Well, Jolly IT can assist with that side of things by talking it through with you, understanding your requirements, and helping you choose what is best for your business.

In the meantime, we have outlined of some of the best options we would consider for your business to get you started.


Servers are primarily designed to share data or resources. It is often centralised so that any computer or device can connect to the network and access the data. It needs to be backed up securely and regularly and you can have full control of who can access any of the data stored on it. An IT company would be best placed to assist with managing these servers.


Cloud storage refers to saving data to an off-site storage system – so instead of using your computers’ hard drive or local storage device, it is saved remotely (online). It is convenient and offers more flexibility to upload, download and share data from anywhere, anytime.

We recommend Datahive for our cloud storage – it provides automatic backups, its monitored daily by us, and has a one year retention for any deleted files, as well as backing up files which are already in use.

Web hosting

When you create a website and want other people to be able to see it, you need to publish it using a web hosting service. This service allows potential clients and suppliers to type in your website address, their browser then connects to the web server holding your website files and then transfers their website information back to their computer. They can then access your website.

Anything relating to managing these servers, updating the software, security and support or bandwidth and speed would normally be covered under web hosting.


A customer relationship management (CRM) system helps to track every interaction with current as well as future customers. CRMs can vary in capability but essentially they store, analyse and build on relationships and information about your customers – great for growing businesses. In the long run, these systems save you valuable time as information about your customer relationships is stored in one place and accessible to all employees.

There are two types of customer relationship management (CRM) systems – on-site and cloud based. Often, on-site will require more IT support to maintain while cloud based means no software or hardware purchases.

We offer cloud based (see above) CRM systems and recommend both Salesforce and Zoro to our customers.

We hope this helps. Contact us today to see if we can help you with getting your data storage solutions working for you.